Compliance Officer

1 day left

25 Jul 2017
22 Aug 2017
Contract Type

GBP18,070 - GBP20,661 pro rata

Part time - 20 hours per week

Vivacity are the people behind some of Peterborough's most popular culture, sports and healthy living services such as Peterborough museum, Vivacity Premier Fitness and Flag Fen to name a few. As a charity, we're all about enriching lives and inspiring people through the things we do across culture, sports and healthy living. Compliance and Process Development are a central team supporting the operational teams who run all our locations.

Where you fit in???..
We are looking for a forward thinking Compliance Administration Officer to join us working 20 hours a week, (four hours per weekday) based at the Central Library in Peterborough.

Experience in Compliance is not essential as we are more interested in finding the right person and full training will be provided. However, you need to be able to demonstrate a history of working in a demanding and complex administrative role where attention to detail is paramount, many unrelated tasks need to be juggled, and where influencing other people's behavior was paramount to your success. You also need to be a person who is constantly on the look-out for better ways of doing things and can take in and apply a lot of information quickly.

The main objectives of the role are:
• To proactively track and monitor Vivacity's compliance to a number of key legal, contractual and regulatory requirements, including our Sales and Purchasing contracts, PCI Compliance and Data Protection.
• To constantly strive to improve compliance to existing processes throughout Vivacity, and to identify and highlight opportunities to improve those processes to provide a better service to other teams.
• To administer room bookings for the Central Library in an efficient way, offering excellent service to our customers.

The main deliverables are:
• Maintain a register of all purchase and sales contracts, leases and licenses with supporting documentation and approvals and produce regular reports
• Maintain a good understanding of the current legal and regulatory requirements for PCI Compliance, Data Protection and Self-employed supplier processes. Be Vivacity's ambassador for good practice in these areas, providing training material, answering queries and highlighting any concerns to Management. Monitor training to ensure that the correct staff are receiving training and it is documented appropriately.
• Develop and maintain information available to operational teams on Vivacity's intranet on Compliance related topics
• Promote an awareness and understanding of Compliance requirements throughout Vivacity, providing written and verbal information in a format that supports operational teams to 'do the right thing'.
• Organise regular review meetings with operational teams and produce management information and reports on Compliance status for all relevant subjects. Produce minutes and progress chase actions arising.
• Administer room bookings for 6 rooms at the Central Library in an efficient and customer focussed way.
• Work flexibly within the team to assist with other tasks as required

Your experience:
1 - 2 years experience in a demanding administrative role, involving:
• Keeping accurate and highly detailed records
• High level of literacy - both written and comprehension
• High level of numeracy - working with complex data
• Strong skills in IT, especially Excel
• Working with cross functional teams
• Evidence of involvement in finding and implementing new ways of doing things
• Experience in providing excellent service to internal and external customers
• Whilst specific knowledge of the deliverables is desirable, full training will be given to the right candidate

Your personal Characteristics
• Able to complete tasks and pursue issues doggedly until a satisfactory outcome is achieved
• Ability to manage time effectively and meet deadlines
• Able to plan ahead, think logically and breakdown large pieces of work into smaller steps.
• Highly attentive to detail and committed to keeping scrupulous records.
• Great at building relationships and influencing others
• A friendly, cheerful, 'can do' attitude
• Adherence to Vivacity's policies including Health and Safety, Data Protection, Safeguarding and Equality

Closing date for applications for Compliance Administration Officer: Friday 4th August

Compliance Officer reference number: OLR13214